uComply are 2019 CSSA Contract Innovation Finalists

uComply are delighted to be finalists in the CSSA Contract Innovation category.

uComply are finalists for the CSSA 2019 Innovation awards

This Award identifies products, services, technology/apps and/or innovations in use within the UK Cleaning Industry.

They will be announcing the winner at the Award Ceremony on 20th March at Excel during the Cleaning Show.

The Ceremony on the 20th March 2019 is an invitation only event please contact the CSSA to attend.

The awards ceremony takes place during the three day Cleaning show 2019 between the 19th and 21st March where we will be exhibiting.

Come along to our stand A20b which is near the conference area / VIP Lounge.

uComply are at the Cleaning Show 2019If you are attending The Cleaning Show please visit us. We’d love to meet with you and let us show you how we can help you better manage your Right to Work process with uAuthenticate mobile.

Innovation and Technology has a place in every day processes

Technology can be threatening to some. First of all our technology innovation is driven by our clients / regulatory processes, let us help you improve your worker on-boarding process.

WFollow the Right to Work guidanceith Brexit on the horizon the Home Office guidance for Right to Work is going through a ‘state of flux’. Hence, the latest changes which support key elements of Brexit went live on the 29th January 2019. Are you aware of the changes?

Depending on the eventual deal/no-deal outcome more changes may be in the pipeline.
Consequently how do you ensure you stay up-to-date?

Innovation is at the heart of progressive businesses and we help you stay on top of changes when they happen. Let us create efficiencies in your process whilst at the same time protecting you from the risk of illegal workers. A most noteworthy by-product many of our clients find, is that they can demonstration compliance to their clients. This results in winning / retaining more business. Above all why not a look at our testimonials and see what our clients say about our service?

Finally, if you like to know more give us a call and ask for a free no obligation trial so you can see innovation at work. We’d love to hear from you.

Go Paperless, Protect, Save Time and ensure employees have the Right to Work

Changing regulations can constantly cause sleepless nights for all employers, but this may be a blessing in disguise. Right to Work, GDPR, Brexit, Employment Issues, the list seems endless. One thing is certain physical storage of documents is being consigned to the bin, why not embrace this save a tree and go paperless. Security should now be at the heart of any successful business and good compliance will form your backbone. We at uComply believe we can help you:

Uncompromising Paperless Design as Standard

technology allows you to be safe, go paperless and ensure compliance with Right to Work

Our App uAuthenticate mobile doesn’t just get rid of mountains of paperwork; it’s GDPR compliant from the moment you download it. Fully encrypted cloud storage as standard ensures you can sleep easy knowing that every piece of data you gather is stored securely. At the same time you can take your first step to go paperless.


Avoid unnecessary DBS checks… Read more

5 Reasons Why Right to Work Training Matters to You

Training for Right to Work ensures that you remain compliant and helps you and your staff avoid the risk of getting it wrong

Ensure your staff h get training for right to workThe most important thing about learning a new skill is applying it. By offering engaging practical training sessions we allow you to put your knowledge and skills about Right to Work into practice so that you can see how everything fits together.

Whether it be group discussions, vetting fake documentation, or a quick test, we put you through your paces with real world examples. This approach allows your team to gain experience quickly and efficiently. Essential for gaining both confidence, and competence, when it comes to doing the job the right way.

With the ability to spot a fake in the field your team will be able to draw on experience when they come to do it for real. We also devote time to highlighting common pitfalls and mistakes that we’ve seen over the years.

Refresher Courses Keep Your Knowledge Current ….

Read more

The right to work here

Everyone has a right to work, but not all have the right to work in the UK. Employing those who want to work here is one issue, but employing those who can legally work here is another.

Checking the legality and documentation is fast becoming an enormous problem with the production of better fake documents.
Right to Work Step - ensure compliance with DPA and the new GDPR regulationsFrom now until Brexit day we anticipate thousands of workers will enter the UK before the door is shut. Many will be in the FM, care, healthcare, building, catering and leisure industries. The majority will have genuine paperwork and a legal right to work here.

However, a minority will not be eligible. Sifting these out is a big issue especially when fines of £20,000 or imprisonment are the penalties for employing a person without genuine paperwork. One firm using our solution is discovering one fake a month. Based upon the going rate of fines you could equate this to a quarter million pound saving since they came on board. It is hardly surprising considering there are an estimated 8,000+ producers of fake documents across Europe.

How does the HR or regional manager carrying out interviews proceed confidently? An interviewer can, using our process driven solution, tell immediately whether the interviewee has genuine documents and is legally allowed to work here. For the less than the cost of a cup of coffee per candidate you get to sleep easy knowing that you do not have illegal workers  and are keeping on the right side of the law.
At the same time, HR could delegate large elements of the work to operational staff. As the right to work Home Office guidance process is built into our software it ensures a greater level of compliance even with inexperienced users. HR can oversee the results centrally focusing on the exceptions creating process efficiencies.

The right to work mobile version – uAuthenticate Mobile

For the Area Manager interviewing staff away from the office our checking process is completely paperless and carried out on a mobile. ID checking on the move; simplify your Right to WorkThe interviewer taps in the country of origin and a list of all necessary documentation will appear. They can then tell the candidate what is required for the interview.

Our solution allows the interviewer to take a photograph, save it to the cloud and the candidate signs the screen to allow storage of their documents. Essentially, providing a permission based process. Now for the clever part – our App can scan the documents, read and save all the data from the information stored on the passports’ chip too.

All the information is stored safely and securely in our encrypted cloud solution for easy retrieval or easy deletion. In addition, a centralised HR team or compliance function can easily review all workers information.

The right to work desktop version uAuthenticate Pro

ID passport checkingIdeal for office based HR recruiters on a PC or laptop interviewing a large number of candidates at a central location.

Our Pro version incorporates a passport checker (the same type used in airports and border crossings). This allows a forensic level of checks for the passport in UV, Infrared light and chip reading. In addition, all the ID documents scanned are compared against a document library like a technological game of snap. This system is the only one that offers Home Office Guidance and this level of full passport authentication.
All the information is stored safely and securely on the company’s own servers for easy retrieval or deletion.

User speak

One fast growing contract cleaning company, Birkin Cleaning Services of Welwyn Garden City, has used uAuthenticate mobile for six months and the Company is pleased to have the system as insurance that every new member of staff is working legally.

Birkin CEO Paul Ashton finds the system essential to his recruitment. He said: “We looked at several systems and chose uComply because it offered the widest range of checks, the price is keen and its training is superb. Ultimately, the system demonstrates our active commitment to stringent processes and therefore peace of mind as a business owner. It’s easy to use, non-aggressive, does what it promises and our staff love it for its simplicity.”

Paul, who is Chairman of the CSSA Innovation and Technology Board has invested heavily in technology this year. He said “This is the first piece of technology that has immediately paid for itself, impressed our clients and enhanced our reputation. It sets the tone of professionalism right from the start at the very first interview. I wish all software was so easy and user friendly.”

What happens?

protect yourself from illegal workersThere will be some readers asking the question. ‘What if a very clever fake gets through the system….’. The answer is comforting because if the employer can prove that it has all the documents checked, cleared, signed and dated, there should be no fine. So as the forgers get smarter, so do uComply’s solutions. If the Home Office guidance changes, our systems are updated. We have the only system that incorporates Home Office guidelines combined with this level of checks. Furthermore, no data leaves the UK.

The process does not end once a candidate is cleared as our process is continuous. Alerts are created concerning expiring documents like passports, VISA, Biometric cards, country ID cards, ECS check and driving licences. Our development, help desk, data storage functions are UK based with no external call centre.

Our system is priced so that it is within reach of employers, contractors and recruitment businesses. Employing one illegal worker by accident can cause immeasurable damage to your business and tarnish your valuable reputation.

When considering employing someone the golden rule is ‘If in doubt – don’t’.