Compliance for Right to Work in the UK will be a tricky subject in 2019. With 2018 set to draw to a close, your attention naturally turns to what is available in your budget for 2019. GDPR has introduced itself to the world this year, and Brexit is sure to be the hot topic of the coming 12 months. With that in mind, let’s take a look at the role of technology in ensuring your business is never left behind. One element of this relates to the storage of personal information necessary for compliance for Right to Work in the UK.
Changing regulations can constantly cause sleepless nights for all employers, but this may be a blessing in disguise. Right to Work, GDPR, Brexit, Employment Issues, the list seems endless. One thing is certain physical storage of documents is being consigned to the bin, why not embrace this save a tree and go paperless. Security should now be at the heart of any successful business and good compliance will form your backbone. We at uComply believe we can help you:
Uncompromising Paperless Design as Standard
Our App uAuthenticate mobile doesn’t just get rid of mountains of paperwork; it’s GDPR compliant from the moment you download it. Fully encrypted cloud storage as standard ensures you can sleep easy knowing that every piece of data you gather is stored securely. At the same time you can take your first step to go paperless.
Avoid unnecessary DBS checks… Read more
Training for Right to Work ensures that you remain compliant and helps you and your staff avoid the risk of getting it wrong
The most important thing about learning a new skill is applying it. By offering engaging practical training sessions we allow you to put your knowledge and skills about Right to Work into practice so that you can see how everything fits together.
Whether it be group discussions, vetting fake documentation, or a quick test, we put you through your paces with real world examples. This approach allows your team to gain experience quickly and efficiently. Essential for gaining both confidence, and competence, when it comes to doing the job the right way.
With the ability to spot a fake in the field your team will be able to draw on experience when they come to do it for real. We also devote time to highlighting common pitfalls and mistakes that we’ve seen over the years.
Refresher Courses Keep Your Knowledge Current ….
When we look at employment figures and company news from the UK we are still doing very well, compared to our European counterparts. Great news.
How easy is it to obtain illegal documents?
The grey lining to our silver cloud is that this makes the UK an attractive place for all especially with the numbers of illegal documents out there. There are many from within Europe and beyond who have their eyes firmly set on working and living in the UK but, they don’t all have the necessary criteria for legal entry. So, what do they do?
The BBC published a video on the 18th May where they went undercover to see how easy it would be to obtain EU documents in Turkey.
It presents a new problem where the refugees who obtained permission to be in Europe legally are selling their documents (great use of recycling!).
Yet again, we find that social media is doing its bit. Without giving too much away, Facebook seems to be one of the sites facilitating the sale of these documents.
The video highlighted the sales of a German issued Schengen Visa but other documents are available at a price. It’s well worth the watch. Click here to view: BBC how easy to get an illegal passport
It really highlights how the criminal world can further exploit individuals using indebtedness.
A typical scenario is;
- Immigrant arrives in the UK planning to stay
- Debts are built up by the immigrant from rent, food and illegal documents.
- The immigrant cannot easily get a bank account so one is given to them by the "landlord".
Now they have documentation, address, a bank account. They can work?
The GLAA (The Gangmasters and Labour Abuse Authority) looks to stop this type of scenario:
- Prevent workers from being exploited for their labour;
- Protect workers and potential victims so making them less vulnerable to being exploited for their labour;
- Pursue relentlessly, disrupting and prosecuting those who engage in the exploitation of workers.
We all as employers have a role to play in the modern slavery or more politely exploitation of people. By following the Home Office guidance on Right to Work we can help reduce this activity, but....
This presents another challenge for employers – “The Imposter”.
This is where uComply can help - with training
There are a number of steps mandated in the Home Office guidance.
One of them ensures that the person you are seeing with the original documents at the time of the check is actually the person depicted on those documents.
Fortunately, nature has helped us out here. Simply put, most people have a natural ability to recognise faces but, ensuring we all do this consistently needs an established process which everyone follows.
The picture on the left (me on a good day) gives a summary of what you can do.
When we train people, we use this as well as other techniques to hone this skill.
We all understand as employers that employing illegal workers can result in fines of £20,000 per illegal worker and or a prison sentence.
Importantly though, employing an imposter will incur a fine if the worker is deemed illegal. There are no legitimate excuses for not spotting a substitute person.
The reason why we follow the Home Office guidance is to get a statutory excuse. It has never been more important to follow the Right to Work process.
The risk of illegal documents is still there though. With people still willing to sell fake documents, illegal documents can and do find their way on to the market. Check it out, type “buy fake document” into Google, you will find many websites blatantly offering fake documents for sale. Vigilance in this arena still required.
Technology combined with training helps.
Did you know that even a smart phone can be used to establish the authenticity of a passport, ID card, Visa, Biometric Residents Permit and even a driving licence?
Utilising "Near Field Communication" (NFC) capabilities (similar to those used by the card payment technologies) even the chip found on the identity documents can be read.
This gives the user an unparalleled opportunity to prevent the use of fake documents in the enrollment process.
On its own, without using skills from training (i.e. user interaction)technology is not a panacea but, when the user procedure for Right to Work is combined with technology. It is a game changer.
At uComply, to help employers get that vital statutory excuse, we have created a fusion between technology and process.
Our unique product uAuthenticate ensures employers follow the guidance in a consistent manner and records all the results securely. At the same time, it checks document authenticity and supports consent based document capture (i.e. GDPR compliant).
We offer training which incorporates facial recognition, document inspection techniques and how to ensure that you follow the Home Office Right to Work guidance process.
Our Right to Work Solution uAuthenticate Mobile is in the spotlight again and received strong praise for its innovative design and ease of use.
It is always good to hear a third party’s view on how well we stack up in the real world.
So how did it all come about?
It all started with one of our clients recommending that we enter for the CSSA hosted award for innovation. This we duly completed and a month later we were notified that our submission had passed.
We were (as 1 of 26 successful submissions from the first round) invited to a dragon’s den panel of cleaning industry professionals to grill us extensively. We demonstrated our Right to Work Solution and answered many questions, including:
- How our Right to Work Solution is innovative.
- Overview of the technology we use
- What the Home Office guidance is and how it is addressed in our solution
As a result of the HOW we were 1 of 6 finalists and invited to a great event at The Brewery in Chiswell Street. Many of the cleaning members were present and got a chance to look first hand at our Right to Work solution uAuthenticate Mobile and, additionally, at uAuthenticate Pro.
Getting invites to events on merit and not a sponsorship fee is unusual in today’s age. Congratulations to the CSSA for taking such a bold step and organising a great day.
Why have I gone through the details above for our Right to Work Solution and Technology?
As a technology led firm, we are always innovating and look to constantly receive feedback. From either our clients or prospects we always try and incorporating ideas to enhancing our solutions. However, one of the biggest challenges we face is the one of education. Although Identity document checking systems have been around for a few years not many people know about them.
In 2012 uAuthenticate Pro (our personal computer version) a true Right to Work Solution, was introduced. For the first time combining document checking whilst fully incorporating the Home Office guidance.
Technology moves on and last year we introduced uAuthenticate Mobile which uses smart phones to check the documents whilst fully incorporating the Home Office guidance. Thereby bringing the benefits of the Right to Work process to your fingertips and being available when and where you want it.
Call us to find out more.
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Tel: 01707 800840
Welwyn Garden City